Heat Merchants Group have an excellent opportunity for a HR Assistant to join the team at our Business Support Office in Athlone, Co Westmeath. This is a fantastic opportunity for an enthusiastic candidate to gain excellent exposure to the various facets of HR and grow their career.

The overall purpose of this role will be to provide administrative support to the HR Team.

BENEFITS:

• Competitive remuneration
• Bonus Scheme (Performance related)
• Hybrid option available*
• Employer Contribution to pension scheme
• Company Sick Pay Benefit scheme
• 21 days annual leave increasing to 25 with length of service
• EAP (Employee Assistance Programme)
• Wellness initiatives
• Life cover
• Store discount
• Further education support
• Career progression

JOB SPECIFICAITON:

Key responsibilities include:

• Maintain and update employee records and files accurately and efficiently.
• Assisting with maintaining and updating the Time and Attendance system.
• Issue contracts of employment and other HR related documents and follow up on any outstanding documents being returned. 
• Dealing with telephone and face to face queries from Managers and employees throughout the Group.
• Updating the organisational structure charts as and when any employee changes occur.
• Maintain and update the HR section on the Intranet (SharePoint) including ensuring all relevant updated policy documents and forms are available to all employees.
• Liaise with Line Managers to ensure the probation reviews are completed in a timely manner.
• Raise requisitions as & when required on the ERP system (CORE) and liaise with Finance to ensure HR related invoices are paid in a timely manner
• Organising training including induction.
• Support the recruitment and selection process including screening calls, scheduling interviews, preparing interview packs, completing reference checks and issuing offer or regret letters.
• Taking and typing minutes of meetings when required
• Uniform and PPE ordering and distribution including following up on paperwork for same to ensure all PPE is signed for.
• Ensure training rooms are set up, training attendance and feedback forms are issued and collected.
• As and when required check travel and expenses claims to ensure details are correct.
• Provide support to project work or events led by HR such as wellness initiatives, recruitment fairs etc.
• Provide relief cover on Reception as part of a rota.
• General Filing duties
• Dealing with travel and meeting room bookings if required
• Adhere to Company policies and procedures.
• Any other duties as reasonably requested by Management.

Please note that the above list is not intended to capture every detail of your role but the main areas of responsibility.

PERSON SPECIFICATION

The following criteria will be used in the selection process. Only those applicants who meet the essential criteria will be shortlisted for interview. The Company reserves the right to initially shortlist those candidates who meet both essential and desirable criteria.

Essential:

• A minimum of 1 year’s HR experience gained in a fast-paced HR Department
• A good standard of proficiency in Word, Excel and PowerPoint.
• Ability to work to deadlines whilst maintaining a high level of attention to detail.
• Excellent communication skills and organisation skills with the ability to prioritise tasks.
• A proven ability to observe discretion and confidentiality at all times.

Desirable:

• Possess or be working towards a recognised HR Qualification.
• Full clean valid driver’s license and be willing to travel to various branch locations if required.

Additional Information:

Interested applicants should send their CV and a cover letter clearly outlining how they meet the requirements of the role through this website.

Closing Date: 19th April 2024

 

Company Values:

All our people are encouraged to live and breathe our core values, which means taking care of and being responsible for the safety, health and wellbeing of their colleagues and working together to provide exceptional service to our customers. It also means being part of a culture in which we nurture potential so that of others can be fully reached. We achieve this by always treating everyone with fairness and respect whilst working to have a positive impact on the communities we serve.

Heat Merchants Group is an Equal Opportunity Employer.